UTH-A FAQ & Contact Information
FAQs about the Application
Please write to us if you do not see your question addressed.
How big should my Leadership Team be?
There is no definitive number of colleagues required for a Leadership Team. You will want to consider how to build a holistic team that ensures the longevity and vitality of the theme. For some, this may mean a Leadership Team of, say, ten people to represent the different components/units/perspectives that you are hoping to incorporate in the theme For others, this may mean a leadership team of six people who are highly committed and can be very active throughout the year. We do strongly suggest that your Leadership Team include at least a couple of faculty members and the predominant make-up of your team should be colleagues who have a long-term engagement with, or employment at, Stanford.
Houses will be Resident Fellow-led. The particular residence and RF are assigned by the Undergraduate Residence Governing Council, not CoRL.
What are examples of measures of success?
Such measures should include: pre-assignment statistics (Criterion 2); resident attendance records at events and in courses (Criteria 2 and 3); records of events (Criterion 3); student feedback centered on Criterion 3; faculty or staff engagement with the residence (Criteria 1 and 3); a full expenditure report (Criteria 1 and 4).
Measures of success can also include the numbers of students who have taken part in theme-related activities; the number of faculty/staff who have joined your residential community for events and meals. Success might also be represented by positive evaluations of your events and programs. Measures of success should be tied to and guided by the ways that you address the stipulated criteria for a UTH-A.
What if I’m unsure if we can fill our theme with 100% pre-assignees?
We encourage you to write in the application what you believe is the ideal size (number of students) for your community and to consider the general make-up of your conceived community (four-class, upper-class, all-frosh, etc.)
Are there examples of Institutional Commitment and Clear Resource Stream?
Commitment and resources could include the numbers of dedicated colleagues, expertise, funds, or other forms of support, people, materials or assets. A proposal may draw support from multiple sponsoring units.
Is there a word/character limit for responses on the form?
Please limit responses to 500 words per question.
Are letters of support from organizational sponsors, faculty, staff, or students necessary or desirable? If supplemental documents are allowable, where should they be sent?
We are not requiring letters of support or any other supplemental documentation. There is a question in the application where you can include any additional information you’d like to share with the committee. If, however, you would really like to share supplemental materials, please email them.
Would you be willing to review a draft and provide feedback?
Yes! Please feel free to send us drafts on or before November 10, 2021 and we will get back to you as soon as possible. Please do not submit drafts after November 10 with the expectation of feedback.
FAQs about Process
If I’m an RF and my UTH-A application is approved, do I have to move residences?
Placement of themes in residences are decided by the Undergraduate Residence Governing Council. Please think of your theme as a viable and exciting opportunity that could take place successfully in any residence of the type for which you suggest a preference. Applicants who are currently based within residences (RFs, in particular) may have to take up premises on campus other than their current dorm. If you have further questions or concerns, please contact Assistant Vice Provost for Residential Education, Cheryl Brown.
How do I decide if a UTH-A or NTH is right for me?
The first step is to carefully read the criteria of a UTH-A to see if it is the right fit for what you envision for your community. The UTH-A will be a more formal and accountable type of residence, those characteristics being effected through the Leadership Team’s involvement and the anticipated longevity and vitality of the academic theme. You can read more about Neighborhood Theme Houses on the ResX website and contact Cheryl Brown who is leading the effort on Neighborhood Community Councils.
Who decides what?
CORL will read, review, and recommend themes to the Undergraduate Residence Governing Council. CORL will also receive the annual report of the UTHs and oversee the four-year cycle of full review.
The Undergraduate Residence Governing Council will take CORL’s recommendations and ultimately decide what themes will be placed in what residences.
What is the application process and timeline?
- November 15 at 3:00 pm: Applications Due
- We will notify all applicants when we receive your application, so if you do not hear from us after you submit, please let us know.
- Late November: CORL reviews applications and makes recommendations to the Undergraduate Residence Governing Council
- December: Applicants notified about decision from Undergraduate Residence Governing Council
Is there additional funding or central funding available for UTH?
There is currently no additional or central funding available for UTHs. It is expected that resources (which may or may not include financial support) will be brought forward by the organisations/unit represented by the Leadership Team. Resources can include faculty/staff time and effort, as well as more tangible resources.
Do theme houses get extra staffing related to the theme?
At this time, each University Theme House has one extra RA.
Please contact CoRL directly here.